Knowledge Base

How To Set Up Outlook 2016 To Check Your Email

Microsoft Outlook 2016 is the latest desktop email client from Microsoft Office. If you would like to be able to access your emails offline, then setting up a desktop email client like Outlook 2016 is definitely your next step. This guide will show you how to set it up on your desktop computer.

Make sure you have created your email address in the Hosting Manager or Plesk for Windows Hosting, before setting it up in Outlook 2016.

If you have, then continue below.


Setting Up Outlook 2016

These are the steps you need to follow to set up Outlook 2016 to сheck your email:

  1. Go to the Start Menu and search for Outlook 2016. When you find the app, click on it. It will take you to a Welcome to Outlook 2016 page. Click Next to get started.

    Screenshot of CD Outlook 2016 welcome Screen

    Or, if you have already set up an email in Outlook 2016 before, opening the app will load your previously set up emails. To add a new Email Account, follow Steps 1A and 1B, then proceed with Step 3.
    1. Click on the File tab on your Outlook 2016 top menu.

      Screenshot of CD Outlook 2016 File Tab

    2. Click on the Add Account button on the left-side menu that appears.

      Screenshot of CD Outlook 2016 Add Account Button


  2. On the next screen, you will be asked Do you want to set up Outlook to connect to an email account? Choose Yes, then click Next.

    Screenshot of CD Outlook 2016 Add an Account Page

  3. On the Auto Account Setup page, leave the E-mail Account fields empty and select Manual setup or additional server types, then click Next.

    Screenshot of CD Outlook 2016 Manual Setup

  4. On the Choose Service display, select POP or IMAP, then click Next.

    Screenshot of CD Outlook 2016 POP or IMAP Setup

  5. On the POP and IMAP Account Settings screen, fill out all the required fields.

    Screenshot of CD Outlook 2016 POP or IMAP Settings Page

    Below is a description of each field:
    Your Name Enter the username for your Email Address. In the example, it is Bob Smith. But, it can also be a functional name such as your Business Name.
    Email Address Enter your full Email Address, such as [email protected].
    Account Type Choose whether you want to use POP3 or IMAP. POP3 downloads and removes your emails from the server, while IMAP leaves them on the server.
    Incoming mail server Standard settings are mail.yourdomain.com. Replace the yourdomain.com section with your actual domain.
    Outgoing mail server (SMTP) We recommend using the Outgoing Mail Server Name of your current Internet Server Provider (ISP). Alternatively, you can use mail.yourdomain.com. Just replace yourdomain.com with your actual domain.
    User Name Enter your full Email Address, such as [email protected].
    Password Enter the Password you use for this Email Address. We recommend checking the Remember Password option so Outlook will save your Password for future use.
    Require logon using Secure Password Authentication Do not enable this option.

  6. Click on the More Settings button.

    Screenshot of CD Outlook 2016 More Settings Button

  7. Click on the Outgoing Server tab. Then, check My outgoing server (SMTP) requires authentication and Use same settings as my incoming mail server and click OK.

    Screenshot of CD Outlook 2016 More Outgoing Server Tab

  8. Click Next.

    Screenshot of CD Outlook 2016 Next Button in POP or IMAP Setup

  9. Outlook will now test your account settings. Once completed, click Close.

    Screenshot of CD Outlook 2016 Close Button in Test Account Settings Window

  10. Click Finish once you see the message "You're all set!"

    Screenshot of CD Outlook 2016 Finish Button


Congratulations! You have just set up your email account in Outlook 2016.

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